The Office Coordinator maintains an efficient office environment and day-to-day operations of the business. Handle staff, client and vendor requests. Nurtures our important company culture and provide Human Resource, Accounting and Administrative support.

REPORTS TO: Director Finance and Operations

DIRECT REPORTS: None

· Manage office tasks (e.g., ordering office supplies/maintaining inventory, coffee machine & copier maintenance)

· Handle incoming and outgoing communications (e.g., phone, email, fax, deliveries)

· Update and distribute weekly reports & directories to staff

· Prioritize and respond to customer, employee and supplier requests

· Admin for the company travel system and booking travel for all new hires

· Responsible for internal TV monitor slide creation, updating and maintenance

· Coordinate office building maintenance with vendors and resolution of issues

· Maintains Asset Tracking and equipment assignment in company ERP system

· Finance support for AP invoice entry and AR Follow ups

· Responsible for staff mobile phone process including purchasing, tracking, invoice review & maintenance.

· Purchase and tracking of annual staff allowance of company logoed items

· HR Support including: New Hire welcome process & other light administrative tasks

· Assist in execution of company meetings, events, corporate functions, etc.

· Coordinate company-supported charitable activities & volunteer team

· Perform other duties as assigned

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ComTec Solutions LLC

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Office Coordinator