BENNETT SCHOOL DISTRICT 29J

TITLE: Executive Administrative Assistant to the Superintendent/

Secretary to the Board of Education

LOCATION: Bennett School District

REPORTS TO: Superintendent

DATE AVAILABLE: 2025-2026 School Year

SUMMARY

Under basic supervision, performs routine office clerical and administrative support functions for staff and provides customer services for students and the general public. This goal of position is to relieve the Board of paper work and impedimenta and to execute expeditiously the instructions of the Board so that the Board may devote maximum attention to the central problems of education and policy determination. Also, to assist and relieve the Superintendent of paper work and impedimenta so that he may devote maximum attention to the central problems of education and educational administration.

ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

Effectively communicates while providing customer service, information, and assistance to students and visitors; greets visitors and answers phone calls; duties may vary according to job assignment.
Welcomes visitors and arranges for their comfort, and screens unexpected callers in accordance with pre-determined policy.
Provides a variety of clerical and office assistant duties; makes and distributes copies; processes mail, documents, correspondence, invoices, and other materials; schedules meetings and rooms. This includes typing letters, memos, reports, notices, etc. for the superintendent as well as maintaining his/her calendar.
Updates and maintains a variety of electronic and paper files, records, reports and documents; receives records and requests, verifies information, and enters data into computer systems.
Cross-trains in a variety of MPS functions, and assists staff as directed.
Supports the relationship between the Bennett School District and the general public by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and District staff; maintains absolute confidentiality of work-related issues, client records, and District information; follows compliance rules governing child abuse; performs related duties as required or assigned.
Publishes all legal notices concerning district business including but not limited to working with the superintendent on District Accountability Committee meeting notices and reports, receiving and delivering interoffice written communications, and keeping the superintendent informed of pertinent division developments and events; and seeks his/her counsel or decision as necessary
Performs such other tasks as may from time to time be assigned by the superintendent.
Acts as secretary to the Board of Education
- Gives public notice and attends all meetings of the Board
- Keeps full and accurate minutes of all meetings of the Board and sends a copy of such minutes to each member of the Board at least one week prior to the next regular meeting of the Board.
- Assists in the preparation of agendas setting forth all known items of business to be considered at Board meetings and delivers agendas to Board members at least one week prior to meetings.
- School Board Election Official
- Keeps Board policies up-to-date and types all curriculums on computer.
- Performs such other tasks for the Board as may from time to time be assigned.

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines

High School Diploma or GED equivalent; AND one year of clerical and computer experience; OR an equivalent combination of education, training and experience.

Knowledge of:

BSD policies and procedures.
Principles of record keeping and records management.
General computer and specialized software applications.

Skill in:

Entering data into a computer system with speed and accuracy.
Following detailed instructions required for maintenance of accurate technical records.
Establishing and maintaining cooperative working relationships with co-workers.
Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Colorado State Driver’s License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment.

SALARY: $21.25/hr. (Initial placement depends upon experience)

Bennett School District is an Equal Opportunity Employer.

In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Bennett School District 29J does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, need for special education services, or any other reason protected by federal, state, or local law. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public.

The following person has been identified as the compliance officer and Title IX Coordinator for the district:

Compliance officer/Title IX Coordinator for students:

Ramie Dillingham, Human Resources Director

Bennett School District 29J

805 Washington Way

Bennett, CO 80102

720-500-1495 ext. 8202

rdillingham@bsd29j.com

Compensation details: 21.25-22.75 Hourly Wage

PI1901f60a7cbd-37437-38610246

Bennett School District

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Administrative Assistant to the Superintendent/Secretary to the Board of Education