Join our Human Resources team to gain experience in a busy HR environment. This temporary role supports our important records digitization project. This position is ideal for someone who thrives on organization, values confidentiality, and takes pride in detailed, accurate work while helping transition critical employee records into a secure electronic system. This role is a fit, if you are dependable, discreet, and enjoy behind-the-scenes work that makes a meaningful impact.

Salary:

Starting salary is $24.42 per hour.

Position Duties and Responsibilities:

Under direct supervision, the Human Resources File Scanning & Records Assistant is responsible for digitizing, organizing, and maintaining confidential employee records in accordance with organizational policies and records retention requirements. This position plays a critical role in supporting the integrity, security, and accessibility of Human Resources documentation through accurate scanning, indexing, and electronic file management.

Essential Duties and Responsibilities

Prepare, scan, and digitize paper HR records into the electronic filing system, ensuring accuracy and completeness
Review documents for legibility, completeness, and proper categorization before and after scanning
Index and label electronic files according to established naming conventions and records management procedures
Organize, sort, and purge files in accordance with records retention schedules and departmental guidelines
Maintain strict confidentiality when handling employee personnel records and sensitive information
Conduct quality assurance checks to verify scanned documents are accurately filed and accessible
Identify and resolve filing discrepancies, duplicate records, or incomplete documentation.
Assist with records requests by locating and retrieving electronic or physical HR documents as needed
Support HR staff with general administrative tasks related to records management and file organization
Ensure compliance with applicable privacy laws, public records requirements, and institutional policies.

Other duties as assigned

Minimum Qualifications:

•High school diploma or equivalent
•One year of administrative support, records management, data entry, or office experience
• Experience handling confidential or sensitive information with discretion
•Basic proficiency with office technology, including scanners, document management systems, and Microsoft Office applications
•Demonstrated ability to maintain accuracy while performing repetitive, detail-oriented tasks.
•Strong organizational and time management skills

Preferred Qualifications:

•Previous experience working in Human Resources, records management, or a related administrative office.
•Experience scanning and digitizing high volumes of documents.
•Familiarity with electronic document management systems (EDMS) or HR information systems (HRIS).
•Knowledge of records retention practices and confidentiality requirements related to personnel records.
•Experience working in a public sector, education, or unionized environment.
Physical Work Environment:
•Prolonged periods of sitting at a desk and working on a computer. Varying from 4-7 hours per day
•Must be able to lift up to 25 pounds at times.

Compensation, Work Schedule and Benefits:

Starting salary is $24.42 per hour.

Work schedule:

This position’s hours are flexible and vary based on 40 hours per week, Monday through Friday, primarily between the hours of 8 a.m. to 5 p.m. A regular schedule will be finalized upon hire based. Candidate must be willing and able to work on-site.

Benefits:

This is a temporary position established to support a focused Human Resources records digitization project. The appointment is expected to continue for a defined period based on project needs, funding, and completion of file scanning objectives.

Additional benefits include some paid sick leave in accordance with Washington State law and Initiative I-1433. Sick leave is accrued at 1 hour for every 40 hours worked. Employee Assistance Program (EAP), a free counseling & referral program. Potential flexible schedule

Application Procedures and Deadline:

Required application materials must be completed and submitted online at http://www.btc.edu/jobs and received by 12 p.m. on June 8, 2026, for priority consideration. Application materials received after this date and time may be considered until the position is filled. More information about Bellingham Technical College is at www.btc.edu or contact the Human Resources Office at (360) 752-8354. You will be contacted if selected for an interview. At this time, BTC is not sponsoring H-1B Visas.

Required Online Application Materials:
•Completed BTC Online Employment Application & Supplemental Questions

Compensation details: 24.42-24.42 Hourly Wage

PI21afce246c6e-37437-40625433

Bellingham Technical College

Latest Jobs

Human Resources Assistant-Temporary