Job Purpose
This position is responsible for providing clerical and administrative support to the Risk Management Department. As well as effective communication with Project Management teams, remote job site locations and other stakeholders. This position requires excellent communication skills, strong attention to detail to ensure proper efficiencies applicable to project related tasks.
Essential Duties and Responsibilities
Essential duties and other responsibilities include, but are not limited to, the following:
• Ability to represent company to the public, customers, subcontractors, and governmental agencies in a professional manner.
• Provides administrative support to Vice President and others in the Risk Management Department, other company executives on occasion and in the group of construction companies.
• Answers telephones, relays messages, coordinates mail, and general oversight of administrative operations as part of a team.
• Facilitates assigned new job set-ups to include creating new contract file, checklists, logging data on intranet spreadsheets, SharePoint, Progress and Projections Subcontract Management Software, Viewpoint Software and required project specific documentation as needed.
• Processes, updates, and maintains tracking of subcontractor contract documents, subcontractor pay estimates including computational review, owner change orders, subcontract change orders, insurance certificates, lien waivers, and other required compliance documents.
• Proficiently administers all clerical duties to include generating letters, transmittals, memos, templates, and other required documents as necessary.
• Maintains a thorough knowledge of company procedures and departmental procedures.
• Provides administrative assistance with preparing bid forms, prequalification forms, and sending out documents utilizing overnight mailing services.
• Maintains secure, orderly, and organized records and files.
• Ensures accuracy of information, periodically reviews, identifies, and reports inaccuracies to supervisor.
• Conducts timely follow-up on work activities to meet deadlines and responds accordingly to time sensitive matters.
• Maintains and complies with company policies on ethical standards and business practices and maintains utmost privacy when preparing confidential company correspondence and statistical project reports.
• Administers short-term projects and administrative tasks and duties as may be assigned based on business needs.
• Regular, predictable, reliable attendance, and punctuality are essential job functions.
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