ADMITTING ADMISSIONS SPECIALIST
Chicago-IL-60290-United States
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Position Title: Admissions Specialist
Job Code: 4509
Department: SRH Admitting
Cost Center: 02.200.9020
FLSA Status: Non-Exempt
About Us:
At Sinai Health System d/b/a Sinai Chicago, we take health care personally. Excellence in health care is about
more than just medicine, technology, tests, and treatments, it is about really caring for people with dignity and
respect. That is what we do. We are dedicated to providing the best care to meet the needs of people, for our
community, for our patients and for you.
Position Purpose:
Serves as liaison between referral sources, insurance companies, outreach coordinators, and hospital staff
regarding financial and medical issues to facilitate referral process. Facilitates the efficient flow of patients
through the admission process interacting with the physicians, nursing, therapy, and ancillary departments.
Verifies insurance information and obtains all required approval signatures. Monitors, directs and responds to
referral sources in a timely manner. Displays excellent customer service skills when interacting with internal and
external customers.
Key Job Activities:
ï‚· Monitors Activeware and Allscripts throughout the day for new referrals. Contacts Outreach coordinator
of available referral to facilitate timely response to referral Source.
ï‚· Assists in the collection of all patient financial and demographic information prior to patient admission
and enters into Meditech.
ï‚· Creates file with patient’s demographics and referral information.
ï‚· Ensures financial clearance for admission through insurance companies, Activeware, and SHS’s MANG
department.
ï‚· Works in conjunction with SHS managed Care Department on single case agreements.
ï‚· Completes felony and sexual predator checks on each referral. Completes Meditech Soundex check on
each referral to ensure continuity of care.
ï‚· Ensures that all subacute patients have a 3-day hospital qualifying stay prior to admission.
ï‚· Ensures all dialysis patients are cleared by nephrology prior to admission and a discharge site has been
confirmed.
ï‚· Confirms that methadone patients have discharge sites in place before admission.
ï‚· Coordinates overall admission process which includes management of the bed board on a daily basis.
Communicates effectively with interdisciplinary departments daily about census and bed placement.
ï‚· Enters patient information in Meditech admissions module prior to the arrival of the patient on the day of
admission. Updates information as soon as possible when new data becomes available.
ï‚· Ensures admission list in Meditech is accurate. Distributes list hourly throughout the day to all appropriate
departments via Meditech distribution list. Weekend lists are sent out on Friday afternoon.
ï‚· Admits patient into Meditech system upon arrival to facility.
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ï‚· Ensures that admission documents are signed and completed by the patient or designee at the time of
admission. Demographic and insurance information is verified and changes made in the Meditech
system as soon as possible. All paperwork is scanned into Meditech.
ï‚· Processes all discharges in Meditech and breaks down the physical file. Admission documents are filed
and kept for one year for reference.
ï‚· Responds to all phone calls in the Admitting office in a professional and customer focused manner.
Refers all inquiries to appropriate personnel with goal of facilitating admission process.
ï‚· Participates in professional development activities to keep abreast of current trends and practices in
admitting and billing.
ï‚· Performs other duties as assigned.
Education and Work Experience:
ï‚· Bachelors preferred
ï‚· 2-3 years of previous admitting or registration experience required
Knowledge and Skills:
ï‚· Proficient in using computer application software such as MS Excel and Word; Meditech; and various other
office-related applications.
ï‚· Excellent verbal and written communication skills.
ï‚· Must be able to interact with a diverse client base including patients and their family members; medical
center staff; and external parties as required.
ï‚· High level of organizational and attention to detail skills.
ï‚· Ability to follow-through and ensure tasks are brought to successful completion
ï‚· Experience in EPIC and MEDITECH software systems preferred.
Certifications/Licenses:
ï‚· None
Workplace Conditions:
PHYSICAL DEMANDS:
ï‚· While performing the duties of this job, the employee is regularly required to sit; use hands to finger,
handle or feel; and talk or hear
ï‚· The employee frequently is required to walk and stoop, kneel, crouch
ï‚· The employee is occasionally required to stand
ï‚· The employee must occasionally lift and/or move up to 25 pounds.
ï‚· Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus
WORK ENVIRONMENT:
ï‚· General office environment and the noise level in the work environment is usually moderate
BLOOD-BORNE PATHOGEN EXPOSURE CATEGORY:
Category 1 - Job usually involves contact with patients or patient’s specimens. Exposure to blood, body
fluids, non-intact skin or tissue specimens, is possible
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Category 2 - Job may expose incumbent occasionally or in emergency situations to blood, body fluids,
non-intact skin or tissue specimens
Category 3 - Job does not involve exposure to blood, body fluids, non-intact skin or tissue specimens.
Incumbent does not perform or help in emergency medical care or first aid as a part of his/her job.
Benefits:
Sinai Chicago’s goal is to provide you with the most comprehensive benefit package possible while balancing
our fiscal commitments and obligations. Sinai Chicago currently offers its employees the option to participate in
a full range of benefits, including a health care program which includes medical, dental, vision and prescription
coverage. Along with Employer Paid Life and Accidental Death & Dismemberment (AD&D), Supplemental Life,
Short-Term and Long-Term Disability, Health Savings Account (HSA) and Flexible Spending Account (FSA),
Employee Assistance Program and Student Loan Assistance. Participation in some programs requires that
employees be regularly scheduled to work a minimum number of hours and/or to have fulfilled a waiting period
after they begin employment with Sinai Chicago.
Registry (per diem) Caregivers are employees who work less than 1,000 hours in a calendar year but are typically
on an as needed basis. These caregivers may be called upon to cover full-time or part-time caregivers during
PTO events or sick leave as well as to provide supplemental coverage. Registry Caregivers are not eligible for
Sinai’s benefit programs with the exception for City of Chicago Paid Leave and Paid Sick Leave (Sick-C), PPO
Medical Plan, Employee Assistance Program (EAP) and non-match eligible contribution to the Sinai Health
System Consolidated 403(b) retirement savings plan.
Living the Values:
ï‚· TEAMWORK - Caregiver collaborates with other caregivers to create and maintain an inclusive
workplace where differences, inclusivity, conflict resolution and open communication is valued.
ï‚· RESPECT - Caregiver shows mutual respect and fairness, treats each person with dignity and encourages
each individual’s unique talents and contributions.
ï‚· QUALITY - Caregiver improves our services by following protocol and suggesting improvements based on
observations, continuous learning, and industry best practices.
ï‚· INTEGRITY - Caregiver holds self and others accountable for their actions and are honest and ethical in
all dealings.
ï‚· SAFETY - Caregiver practices behaviors that promote safety for all patients, visitors, and caregivers.
ï‚· ROLE MODEL - Caregiver is a dependable role model and champions our values through their daily
interactions with patients, customers, and coworkers.
I have reviewed this job description and I understand all my job duties and responsibilities. I am able to perform the essential functions and
behavioral expectations of this position as outlined. I understand that my job may change on a temporary or regular basis according to the
needs of my department or Sinai Health System d/b/a Sinai Chicago without it being specifically included in the job description. Further,
descriptions of job duties may be amended and additions of duties that are of a similar kind or level of difficulty may be added. If I have any
questions about job duties not specified on this description that I am asked to perform now or in the future, I should discuss them with my
supervisor/manager or a member of Human Resources. I further understand that future performance evaluations and merit increases to my
pay are based on my ability to perform the essential duties, behavioral expectations and responsibilities outlined in this job description to the
satisfaction of my supervisor/manager. If I need an accommodation now or in the future, I will make my needs known in writing to my
supervisor/manager and/or Human Resources.
I have discussed any questions I may have about this job description prior to signing this form.
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Employee Signature
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Date
PI275704997
